Frequently Asked Questions

Last Updated 12/26/17.

    Deadlines and grant timeline

  1. I want to request an extension for the IOCDF research grant submission.  I've run into an unexpected slowdown and am waiting for approval from my grant and contract administrators. 
  2. Unfortunately, we are unable to accommodate an extension.  Grants must be submitted by the deadline in order for the IOCDF to continue to the next step of the grant process. 

  3. Will grant proposals uploaded on the deadline be accepted?
  4. Yes, the deadline is 5:00pm EST on the date that the grants are due.  Grants must be uploaded by 5:00pm EST in order to be considered.

  5. When are funding decisions generally made? Also, if an individual is funded, approximately when are grant monies dispersed?
  6. The proposals are generally submitted between January and February. The grant review committee will review the grants from March through May. The IOCDF review board will meet in July and would then notify the awardees sometime at the end of July. This timeline may change slightly year to year.

  7. If funded, what is the grant timeline?
  8. The earliest grant start date would be September 1 and would continue through August 31 of the following year for the Young Investigator/Fellow Awards and two years later for the Breakthrough Awards.

  9. When will applicants receive notification of research grant awards?
  10. The awardees will be notified sometime at the end of June. This timeline may change slightly year to year.

    Budget Guidelines

  11. Is there a specific budget template that should be used as part of the submission?
  12. Yes, please use the detailed budget provided under Guidelines.

  13. What is the average amount of money that can be requested?
  14. The maximum amount is $50,000 for the Young Investigator/Fellow Awards. There is no minimum. You can ask the amount you will need to complete your project. For the Breakthrough Awards the grant award amount is set at $500,000.

  15. Do I use the NIH salary cap or should I use my institutional salary, which is marginally higher?
  16. The IOCDF does not have a salary cap; however, you can choose what salary is best to use based on your requested budget as we do have a total budget cap at $50,000.

    Research Proposals

  17. Are basic science focused proposals accepted for submission?
  18. Basic research is acceptable.

  19. Are theoretical (not empirical) research grants accepted for submission?
  20. Unfortunately the IOCDF does not accept theoretical grants. 

  21. Are animal studies funded by the IOCDF?
  22. Animal studies have not been a priority for our grants. It is unlikely it would be funded.

  23. Can pilot data be added to the application?  Where would it be most appropriate to include it in the grant application?
  24. It is up to you how you want to add the pilot data; however, please keep in mind that the research proposal should be no more than 5 pages.  As of January 1, 2015 an appendix is not allowed in the grant application.

    Grant application’s administrative guidelines

  25. What are the requirements on formatting proposals? 
  26. For the Young Investigator/Fellow Awards your proposal is limited to 5 pages, not including references. For the Breakthrough Awards your proposal is limited to 10 pages, not including references. Please use Arial font, size 11, single-spaced, with 0.7 inch margins. Double-spacing is required between paragraphs. Each paragraph can be single-spaced, as long as there is double-space between them. Please include the proposal and references as one PDF when uploading your proposal in the grant website. The biosketches will be uploaded separately.

  27. Which biosketches will I need to include with the application?
  28. Biographical Sketches are needed for the Principal Investigator, co-investigators and collaborators (each 4 pages maximum).  Please use the template provided under Guidelines.

  29. I would like to include representative images to substantiate the use of the protocol for my study.  Is it possible to submit an appendix with images in addition to the five pages of the proposal?
  30. As of January 1, 2015 an appendix is not allowed in the grant application.  Any images should be added within your proposal.  Please keep in mind the 5 page proposal limit.

  31. Is it possible to get an example of a successful application?
  32. Unfortunately we do not have a template and cannot provide you a copy of past grant applications due to confidentiality; however, you could contact previous award winners directly and ask them.  Their names are listed in the IOCDF research page.

    Applicant and sponsoring institution guidelines

  33. Are doctoral students able to apply as Principal Investigators or Co-Principal Investigators?
  34. Yes. The IOCDF is very committed to funding junior investigators. As a doctoral student (or post-doctoral fellow) you are able to list yourself as the Principal Investigator on your grant; however, please be sure to include a letter of support from your mentor.

  35. I am a junior faculty member, but my colleague is a full professor at another institution.  I saw that you encourage junior investigators to apply so does involving such a senior colleague as a co-investigator reduce the likelihood of the grant being awarded?
  36. Yes. You can list your mentor as a Co-PI, but you should put that person second and yourself first to maximize your chances of being funded.

  37. I am currently a post doctoral fellow.  However, I will be transitioning to an Assistant Professor position.  In addition, my current mentor will be included as a co-investigator on the proposal.   Do I need to include a letter from my mentor/co-investigator?
  38. Yes, please have your mentor/co-investigator's letter included with your proposal. 

  39. What is the difference between the tasks accomplished by a collaborator vs. a co-investigator?  If my colleague was going to recruit participants from his site, would that make the person a collaborator? 
  40. Collaborator is just someone you work with. A co-investigator is at the same institution as the applicant site.  A consultant is at another site.  If the application is a multi-site/multi-PI application then the consultants, co-investigators, as well as PI from another site can be collaborators.

  41. Does the IOCDF fund multi-site studies? 
  42. Yes, the IOCDF does fund multi-site studies.

  43. Are international institutions or applicants able to apply?
  44. The IOCDF does accept international applications.  There are no restrictions in international applicants; in fact we receive a lot of research proposals from international institutions.

  45. Are pre-doctoral students allowed to apply?  Aside from a letter of support from my mentor, are there any additional modifications to an IOCDF grant that would be required, given my status as a student?
  46. The IOCDF definitely encourages junior investigators to apply.  You will need a letter of support from your mentor.  No other additional modifications are required.

  47. Does the Signing Official at my institution need to sign the cover letter?
  48. No, the application does not need your institution Signing Official’s signature.

  49. Is an institutional letter of support is required with the application?
  50. No, you do not need a letter of support from your institution. The only letter of support would be for the mentor if the PI is a post doc or junior faculty.

  51. I am not affiliated with any institution (academic or hospital), would I be eligible to submit a grant application?
  52. This may prove to be difficult since you will need Institutional Review Board approval for your study. If you are not affiliated with any institutional IRB, not sure how you could possible get your study approved.

  53. Do I need to submit IRB approval at the time of my application submission?
  54. No, as stated in the guidelines IRB approval will only be requested if you are awarded the grant. You only need to submit IRB approval before you receive the first installment payment.

If you still have questions, after reviewing the Guidelines and FAQ’s, please email Barbara Rosemberg at research@iocdf.orgFor any technical questions regarding login and the grant upload site, please contact Fran Harrington at